Payroll export import
Upload a spreadsheet from your payroll system and map its columns once. Saved maps make next year faster.
Form W-2 e-filing
E-file W-2s with the SSA and get a copy to every employee.
Report employee wages and withholding to the Social Security Administration. Import your payroll export or enter W-2s online, fix issues before you submit, and have us mail each employee's copy.
IRS-authorized e-file provider
256-bit encryption
Phone support 6am–6pm PT
About the form
What Form W-2 reports
- Wages, tips and other compensation (Box 1)
- Federal income tax withheld (Box 2)
- Social Security and Medicare wages and tax withheld (Boxes 3–6)
- Retirement plan contributions, employer health coverage cost and other Box 12 codes
- State and local wages and income tax (Boxes 15–20)
Who files
Who needs to file it
Employers file a W-2 for every employee from whom they withheld any federal income, Social Security or Medicare tax, whatever the amount. If nothing was withheld, a W-2 is required once an employee's wages reach $2,000 for wages paid in 2026 and later ($600 for wages paid in 2025).
No W-3 needed: Form W-3 is the paper transmittal. When you e-file W-2s through EFileForMe, you don't send a W-3 separately.
Deadlines
Form W-2 due dates
The general rule each year, and the actual date for tax year 2026 forms filed in 2027, already adjusted for weekends and federal holidays.
| What's due | Deadline | Tax year 2026 date |
|---|---|---|
| File with the SSA | January 31 | |
| Give copies to employees | January 31 | |
| Extension to file | Not automatic (Form 8809, limited reasons) | — |
The January 31 date applies to both paper and electronic filing. If a due date falls on a Saturday, Sunday or legal holiday, it moves to the next business day. See every form on our filing deadline calendar.
How it works
How to e-file Form W-2 with EFileForMe
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Add your employees
Enter forms online, or fill in our W-2 Excel template and import hundreds at once. You can also map your own spreadsheet's columns.
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Review what's flagged
Each form is checked as it's saved. Fix anything flagged, preview the form, and optionally run IRS TIN matching.
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Check out and we file
We transmit to the SSA and, if you choose, print and mail each employee's copy. Track every form's status from your orders page.
Why EFileForMe
Built for W-2 filing
Checks before filing
Entries are checked against the form's rules as you work, so problems get fixed before you file.
Print & mail
We print and mail each employee's copy so you don't handle paper forms or envelopes.
Multiple employers
Accountants and payroll providers can keep each client as a separate employer under one account.
Prior years
File or catch up on W-2s for earlier tax years with the same tools.
PDF copies
Download PDF copies of every W-2 for your records.
Pricing
Pay per form. The more you file, the less each one costs.
$0.95
per form at volume
E-filing W-2 forms starts at $2.89 per form. Your rate is set by the total number of forms in the order. No setup fees, no subscription, no contract.
Add print & mail of recipient copies+$1.50 / form
IRS TIN matching before you file$1.00 / check
| Forms in your order | E-file price per form |
|---|---|
| 1–10 forms | $2.89 |
| 11–50 forms | $2.29 |
| 51–100 forms | $2.09 |
| 101–250 forms | $1.69 |
| 251–500 forms | $1.49 |
| 501–1,000 forms | $1.25 |
| 1,001+ forms | $0.95 |
Customer reviews
What customers say after filing season
“Awesome experience! Easy to use templates and the process was a breeze. Icing on the cake was the personal attention and helping hand from the Support Desk and the Owner. IRS approved - reasonable pricing - what more could an HR Director wish for???!!!”
“The cost is well worth it, especially when one considers the expense of printing, forms, envelopes, and postage, not to mention convenience. I strongly recommend this company for any of your efile needs.”
“I used EFileForMe for 1099's. Such an easy site, simple and clear instructions which made the process smooth and fast. Low cost and I have bookmarked the site for next year.”
50K+
Forms filed
99.9%
Acceptance rate
30 min
Average filing time
6am–6pm
Weekday phone support (PT)
Questions
Form W-2 questions
Which employees need a W-2?
Every employee from whom you withheld any federal income, Social Security or Medicare tax, regardless of the amount. If you withheld nothing, a W-2 is required once the employee's wages reach $2,000 for wages paid in 2026 and later ($600 for wages paid in 2025). The One Big Beautiful Bill Act raised this threshold, and it is adjusted for inflation beginning in 2027.
When are W-2s due?
January 31, both for filing with the Social Security Administration and for giving copies to employees. This applies whether you file on paper or electronically. If January 31 falls on a weekend or legal holiday, the deadline moves to the next business day. For tax year 2026 forms: file with the SSA by Monday, February 1, 2027; give copies to employees by Monday, February 1, 2027.
How much does it cost to e-file Form W-2?
E-filing Form W-2 with EFileForMe costs $2.89 per form for small orders and drops to $0.95 per form at higher volumes, based on the total number of forms in your order. There are no setup fees, subscriptions or contracts. Printing and mailing each employee's copy is an optional $1.50 per form. See the pricing page for every volume tier.
Do I have to e-file W-2s?
If you file 10 or more information returns in total for the year — counting W-2s, 1099s and other information returns together — you must file electronically. Below that, e-filing is optional.
Do I need to file Form W-3?
No. Form W-3 is only required with paper W-2s. When you e-file W-2s through EFileForMe, you don't send a W-3.
Does filing with the SSA also cover my state?
No. Most states with an income tax require employers to file W-2 information with the state separately from the SSA filing. Check your state revenue department's requirements.
Can I file W-2s for a prior year?
Yes. You can file W-2s for any tax year we support, shown at the top of this page.
How will I know the SSA accepted my W-2s?
Each form's status is shown on your order in your account, and we email you as your order's status changes.
File your W-2 forms today
Create a free account, add your forms, and pay only when you submit. Questions along the way? Call a real person at 1-877-EZ-EFILE.